COORDINATING

All of our packages include complete set-up of the ceremony and reception site (placement of menus, placecards, favors/candy buffet, distribution of personal flowers, coordination of timing of photographs, timeline distribution and coordination with all vendors, etc.) as well as coordination of the timeline with the event staff at your venue to ensure a smooth ceremony & reception.

SILVER  (Mini Day of Package; scroll down for more details on this package)
~ Unlimited Email & Phone Contact from Contract date through event ~

~ 1 Pre-wedding Meeting to go over details (1 hour) ~
~ 5 hours for Set-up & Coordination of Ceremony & Reception ~
~ Wedding Day Timeline Creation & Management ~
~ Vendor Confirmations week of Wedding ~
~ 1-2 Assistants Included ~
Pricing starts at $1,000 

GOLD  (Day of Package; scroll down for more details on this package)
~ Unlimited Email & Phone Contact from Contract date through event ~

~ 1 Pre-wedding Meeting to go over details (1 hour) ~
~ 1 hour for Rehearsal ~
~ 8 hours for Set-up & Coordination of Ceremony & Reception ~
~ Wedding Day Timeline Creation & Management ~
~ Vendor Confirmations week of Wedding ~
~ 1-2 Assistants Included ~
Pricing starts at $1,500

NEW!  E-Coordination Package

This package is designed for the couple who wants guidance & referrals during the planning process without blowing the budget on a full planning package. You get all of the advice & referrals but in email form to use on your own and at your leisure.

~ Unlimited Email Contact from Contract date through event ~

~ 1 Pre-wedding Meeting to go over style & budget (2 hours) ~

~ Budget Tracker, Checklists, Timelines, Vendor Referrals ~
$1,800.00

PLATINUM  (Month Of Package; scroll down for more details on this package)
~ Unlimited Email & Phone Contact from Contract date through event ~

~ 2 Pre-wedding Meetings to go over details (1 hour each) ~
~ 1 hour for Rehearsal ~
~ 10 hours for Set-up & Coordination of Ceremony & Reception ~
~ Wedding Day Timeline Creation & Management ~
~ Vendor Confirmations week of Wedding ~
~ 2-3 Assistants Included ~
Pricing starts at $2,100

DIAMOND  (Full Planning Package):
This package can include vendors already under White Orchid or vendors outside of our company that we have worked with over the last several years. We strive to make sure that you get the best vendors for your wedding, style & budget. 

This package includes but is not limited to the following items...

~ 1 Meeting every 3-5 weeks prior to event ~

~ Unlimited Email & Phone Contact from Contract date through event ~
~ Guidelines, Timelines, Checklists ~
~ Budget Set-up & Management ~
~ Vendor Referrals ~
~ Attendance at Vendor Appointments ~
~ Review Vendor Contracts ~
~ Contact Negotiations ~
~ Vendor Confirmations ~
~ Theme & Design Assistance ~
~ Etiquette Advisement ~
~ Itinerary Creation and Management ~
~ Oversee details for Rehearsal & Day of Event ~
~ 2+ Assistants included ~
~ Full Day Coverage at Event ~
Pricing starts at $3,700.00

(Travel fees apply for certain locations within Southern California)

(additional assistants required for all weddings of 150+ guests)

All of our Packages include at least the following items (the mini package does not include rehearsal coordination):

. Timeline Creation & Management for your Wedding Day

. Assist with event floor plan

. Create detailed wedding day timeline for vendors and

wedding party

. Ceremony planning & reception planning

. Detailed schedule for rehearsal, ceremony and reception

. Etiquette advisement

. Checklist of personal items needed for wedding day

. Request and obtain copies of insurance certificates if required by venue

. Create vendor list with contact information, setup & strike times & provide to all necessary parties

. Distribute detailed setup & strike instructions

. Distribute wedding day timeline for vendors

. Distribute driving directions and maps

. Send final confirmations to vendors by e-mail & phone (1 week prior)

. Relay final head count to appropriate parties

. Direct wedding rehearsal

. Organize wedding party for line up and placement

. Distribute timeline to wedding party

. Wedding Day Director (full day coverage)

. (1- 2) Additional Day of Coordinators

. Setup supervision, overall management of wedding ceremony

and reception

. Wedding Day Emergency Kit

. Assist wedding party with attire

. Manage the timing of the event with wedding party, family members and vendors

. Distribute flowers to wedding party and family

. Setup personal items as per instructions for ceremony & reception

. Final inspections on setup, seating placements/count, table/place cards, décor, etc

. Greet guests and assist with seating arrangements

. Attend to guests needing special assistance

. Coordinate with musicians on ceremony song selections

. Cue ceremony

. Coordinate transport of gifts and personal items into designated car or hotel room with Groomsmen